Your customers
- C&F agents and super stockists
- Stockists
- Hospitals and nursing homes
- Institutional and state tenders
- Merchant exporters
Health and pharma · Services
MatruOS for a loan-licence brand owner
Set up the way a loan-licence brand owner runs: selling own-brand medicines made under its own loan licence at host plants, to C&F agents, stockists, hospitals and institutional tenders. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 8
- 2
- 2
- 3
- 4
- 9
What this solves
What a loan-licence brand owner deals with today, and what MatruOS sets up for it
Today
Material lying at hosts is never reconciled and losses surface only at year end. Batch dates slip at the host and stockists run out.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 9 licences for a loan-licence brand owner, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- API and packing suppliers
- loan licensee (material owner)
- host plant (conversion)
- loan licensee's C&F
- stockist
- chemist
Your suppliers
- Host plants
- API makers and traders
- Excipient traders
- Packing material printers and converters
- Testing labs
Credit and cash
Host conversion charges paid per batch in 15-30 days; API and packing on advance to 30 days; stockists pay 30-45 days; tenders 60-180 days
Material is bought and sent to the host 4-8 weeks before goods are ready; material lying at hosts is often ₹20 lakh-1 crore and not reconciled; collection from stockists 30-45 days after sale
Your screens use your words
CustomerStockistItemProductproductBrand
How it works
How MatruOS is set up for a loan-licence brand owner
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Loan-licence brand owner", typed when you sign up.
- Recognised as a loan-licence brand ownerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a loan-licence brand owner
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists running batches by host with days late, the material each host still needs, and drafts follow-up messages
Asks you before sending
Ages dues by stockist and tender and drafts statements and reminders
Asks you before sending
Computes book stock at each host from dispatches and consumption, compares with the host's count, and drafts a shortage note
Asks you before sending
Reminds of retention fees, endorsements and host licence checks due
Works it out and shows you
1 / 4
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amDaily host plant batch follow-up
- 1Call each host for the status of running batches
- 2Update the batch tracker
- 3List material each host still needs for planned batches
3:00 pmReview and release batches at the host
- 1BMR and BPR complete and signed
- 2Test report complies with the specification
- 3Label shows own name as manufacturer at the host address and the loan licence number
- 4Release or hold the batch
Every week
Mon 11:00 amWeekly stock at C&F and production plan
- 1Stock at each C&F against 45 days of sales
- 2Decide next batches by host
- 3Approve material purchases
Fri 12:00 pmWeekly stockist collections
- 1Age dues by stockist and tender
- 2Send statements and reminders
Every month
5thMonthly material reconciliation at each host
- 1Material sent minus material consumed per batch at standard quantities
- 2Compare with the host's physical count
- 3Raise shortages and damaged packing with the host
10thMonthly host conversion charges check
- 1Match host bills to released batches and agreed rates
- 2Pay approved bills
Every year
JanYearly loan licence retention and endorsement review
- 1Pay retention fees for loan licences due
- 2Check each host's own licence and Schedule M status
- 3List products to move if a host stops loan licensing
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Batch at host plant
- 1Material sent to host
- 2Batch made by host
- 3Batch reviewed and releasedNeeds approval
- 4Goods to C&F and host bill paid
New product on loan licence
- 1Host agrees and formula fixed
- 2Filed with the state drug controller
- 3Endorsement grantedNeeds approval
- 4Artwork approved and first batch planned
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Material at host plant ledger
Batch at host tracker
Product licence and endorsement list
Batch review and release under a loan licence
Make sure batches made at someone else's plant meet the licence and the specification before sale
Material sent to and used at hosts
Every kg of API and every printed carton at a host is accounted for
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Metformin 500 mg SR tablets (strip of 15) | 3004 | 5% |
| Telmisartan 40 mg tablets (strip of 15) | 3004 | 5% |
| Atorvastatin 10 mg tablets (strip of 15) | 3004 | 5% |
| Glimepiride 2 mg tablets (strip of 15) | 3004 | 5% |
| Omeprazole 20 mg capsules (strip of 15) | 3004 | 5% |
| Levocetirizine 5 mg tablets (strip of 10) | 3004 | 5% |
| Paracetamol suspension 60 ml | 3004 | 5% |
- GST registration
- Udyam (MSME) registration
- Drug manufacturing licence
- Wholesale drug licence (Forms 20B/21B)
- Trademark
- Shops and Establishments registration
- Professional tax registrationIf it applies
- Import Export Code (IEC)If it applies
- GeM seller registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerBrands and pricing, chooses hosts, distribution, approves purchases.
Technical person (competent staff)Supervises own batches at the host, reviews BMR and test reports, releases batches, keeps licence conditions.
Purchase and logistics executiveBuys API, excipients and packing, sends material to hosts, reconciles host stock.
Regulatory executiveLoan licence applications and endorsements, renewals, artwork compliance.
Sales and accountsC&F and stockist orders, invoices, collections, host payments.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a loan-licence brand owner?
Type one line about your business when you sign up, for example "Loan-licence brand owner". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Health and pharma
Other services in health and pharma
Run a loan-licence brand owner on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes