Your customers
- Patients' families after discharge
- Hospital discharge desks
- Home nursing and elder care agencies
- Palliative care patients
- NGOs and old-age homes
Health and pharma · Services
MatruOS for a medical equipment rental business
Set up the way a medical equipment rental business runs: monthly or daily rent on beds, concentrators, cylinders, wheelchairs and BiPAP; delivery and installation charges; oxygen refills; sale of consumables and small aids; occasional sale of used equipment. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 8
- 1
- 2
- 3
- 3
- 7
What this solves
What a medical equipment rental business deals with today, and what MatruOS sets up for it
Today
Rent unpaid after the first month and nobody calls. Nobody knows which bed or concentrator is at which house.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 7 licences for a medical equipment rental business, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Equipment maker
- distributor
- rental business
- patient at home; hospital discharge desk refers
Your suppliers
- Medical equipment distributors
- Oxygen refilling plant
- Mattress and spares suppliers
- Consumables distributors
Credit and cash
Customer pays deposit (Rs 5,000-30,000) plus first month in advance; rent monthly in advance; distributors give 30 days or EMI on bulk equipment; refills paid weekly
Equipment bought in batches; deposits held as a liability; rent comes monthly; refills a weekly cash cost
Your screens use your words
CustomerFamilyOrderRentalItemEquipmentInvoiceRent billproductItemSupplierDistributorJobDelivery
How it works
How MatruOS is set up for a medical equipment rental business
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Medical equipment on rent", typed when you sign up.
- Recognised as a medical equipment rental businessRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a medical equipment rental business
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Groups the day's deliveries, pick-ups and cylinder swaps by area, lists the asset numbers to load and drafts the arrival-time message for each family
Asks you before sending
Lists rent due and overdue per rental, drafts reminders with the UPI link, and flags rentals overdue over 15 days for a pick-up decision
Asks you before sending
Matches every asset to godown or an active rental, flags items missing or on closed rentals, and warns when concentrator stock is low before winter
Works it out and shows you
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amOxygen cylinder refill run
- 1Take empties to the refilling plant and collect full cylinders
- 2Check hydro-test date stamped on each cylinder before issue
- 3Log every cylinder out and in
9:00 amPlan and send deliveries and pick-ups
- 1List today's deliveries, pick-ups and cylinder swaps by area
- 2Check each item is clean, tested and tagged before loading
- 3Send the technician with agreement forms and the deposit receipt book
11:00 amRent due and overdue follow-up
- 1Send reminders for rent due in the next 3 days
- 2Call rentals overdue over 7 days; ask if the item is still needed
4:00 pmClean, disinfect and test returned items
- 1Wipe beds, mattresses and wheelchairs with 1% hypochlorite or alcohol-based disinfectant
- 2Concentrator: change filters and humidifier bottle; check oxygen purity at 90% or above
- 3Tag item ready with date
Every week
SatWeekly asset location check
- 1Match every asset number to godown or an active rental
- 2Chase items with closed rentals not yet picked up
Every month
1stMonthly maintenance and deposit reconciliation
- 1Service concentrators by running hours; check bed motors and castors
- 2Reconcile deposits held against active rentals
Every year
AprLicences, cylinder tests and insurance
- 1Send cylinders due for 5-yearly hydro-test
- 2Renew shop licence and device seller registration as due
- 3Insure godown stock against fire and theft
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Rental cycle
- 1Enquiry and quote
- 2Deposit and first month paid with ID
- 3Delivered and demonstrated
- 4Monthly rent collected
- 5Picked up and condition checked
- 6Deposit refund approvedNeeds approval
- 7Refunded and item cleaned
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Equipment register
Rental agreement
Oxygen refill log
Delivery and set-up at home
Safe set-up and a family that can use it
Oxygen cylinder and concentrator safety
No fire or oxygen failure at a patient's home
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Manual Fowler hospital bed rent | 997319 | 5% |
| Motorised hospital bed rent | 997319 | 5% |
| Air mattress rent | 997319 | 5% |
| Oxygen concentrator 5 litre rent | 997319 | 5% |
| Oxygen cylinder with regulator rent | 997319 | 18% |
| BiPAP machine rent | 997319 | 5% |
| Wheelchair rent | 997319 | 5% |
| Medical oxygen refill (B type cylinder) | 2804 | 5% |
| Delivery and installation | 996511 | 18% |
| Adult diapers | 9619 | 5% |
| Underpads (disposable) | 9619 | 5% |
- Shops and Establishments registration
- Trade licence
- GST registration
- Professional tax registration
- Medical device registration or licenceIf it applies
- PESO licence (fuel, gas or explosives)If it applies
- Udyam (MSME) registration
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerQuotes rent and deposit, buys equipment, approves deposit deductions, hospital and agency tie-ups.
Delivery technicianDelivers, installs and demonstrates, picks up, checks condition, swaps cylinders.
Godown helperCleans and disinfects returned items, filter changes, keeps stock ready.
Phone and accountsTakes calls, writes agreements, collects rent, refunds deposits.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a medical equipment rental business?
Type one line about your business when you sign up, for example "Medical equipment on rent". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Health and pharma
Other services in health and pharma
Run a medical equipment rental business on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes