Your customers
- Small formulation plants without full QC
- Loan-licence brand owners
- PCD companies
- AYUSH makers
- Cosmetic and nutraceutical makers
- Exporters
- Hospitals and government buyers
Health and pharma · Services
MatruOS for a pharma drug testing lab
Set up the way a pharma drug testing lab runs: testing fees per sample per parameter or per full monograph for drug makers, AYUSH, cosmetic and nutraceutical units, exporters and hospitals; stability storage fees per month; method validation projects. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a pharma drug testing lab deals with today, and what MatruOS sets up for it
Today
Due dates for hundreds of samples are tracked on a whiteboard and clients call every day. Reports are typed from raw data by hand and errors reach clients.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 11 licences for a pharma drug testing lab, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Service to makers: manufacturer sends a batch sample
- lab tests
- signed report used for batch release or a tender
Your suppliers
- Reference standards (IP, USP and working standards)
- HPLC columns and reagents
- Culture media
- Instrument service engineers
- Calibration labs
- Gas suppliers
Credit and cash
New and walk-in clients pay in advance; regular plants on monthly bills paid in 30-45 days; government samples 60-90 days
Instrument loans (₹15-40 lakh per HPLC) and reference standards are paid up front; fees come per sample over 30-45 days; consumables 15-20% of revenue
Your screens use your words
CustomerClientOrderTest requestItemTestInvoiceBillproductTest
How it works
How MatruOS is set up for a pharma drug testing lab
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Pharma drug testing lab", typed when you sign up.
- Recognised as a pharma drug testing labRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a pharma drug testing lab
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists tests due in three days, suggests analyst and instrument slots, flags samples at risk of missing the date, and drafts client updates
Asks you before sending
Fills the report template from the entered results and specification, and marks results outside limits for the reviewer
Asks you before signing
Ages client dues and drafts reminders; lists reports to hold for unpaid advance clients
Asks you before sending
Reminds of calibrations due and standards and reagents expiring or running low, and drafts the purchase list
Works it out and shows you
1 / 4
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amDaily balance and instrument checks
- 1Analytical balance daily check with standard weight
- 2Incubator temperature
- 3Fridge for standards
9:30 amMorning sample inward and coding
- 1Open couriers and match each sample to its test request
- 2Sample quantity enough for the tests and a retain
- 3Give a lab code and due date
- 4Storage condition on the label met
10:00 amDaily test allocation to analysts and instruments
- 1List tests due in the next three days
- 2Assign to analysts and HPLC or GC slots
- 3Move urgent and retest work first
5:00 pmRaw data review and report signing
- 1System suitability passed for each run
- 2Audit trail reviewed for deletions and reintegrations
- 3Calculations checked by a second person
- 4Sign and release reports
Every week
Fri 12:00 pmWeekly client dues and advance check
- 1Age client bills
- 2Hold reports of advance clients until paid
- 3Send statements
Every month
1stMonthly calibration and standards expiry review
- 1Instruments due for calibration this month
- 2Standards and reagents expiring in 60 days
- 3Column performance records reviewed
Every year
SepNABL surveillance, proficiency testing and approval renewal
- 1Internal audit and management review done
- 2Proficiency testing rounds with satisfactory z-score
- 3Prepare for NABL surveillance and state approval renewal
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Sample to signed report
- 1Sample registered and coded
- 2Tests run
- 3Data reviewed
- 4Report signedNeeds approval
- 5Report sent and billed
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Sample inward and TAT register
Instrument use and calibration log
Reference standard and reagent register
Data integrity and review
Every result can be traced to raw data that nobody has altered
Sample receipt, coding and retention
Samples are tested blind, stored right and kept for disputes
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Full IP monograph analysis of a tablet batch | 998346 | 18% |
| Assay by HPLC | 998346 | 18% |
| Related substances by HPLC | 998346 | 18% |
| Dissolution profile (6 units) | 998346 | 18% |
| Residual solvents by GC | 998346 | 18% |
| Microbial limit test | 998346 | 18% |
| Sterility test | 998346 | 18% |
| Bacterial endotoxin test | 998346 | 18% |
| Purified water analysis as per IP | 998346 | 18% |
| Stability chamber storage | 998346 | 18% |
| Analytical method validation | 998346 | 18% |
- GST registration
- Udyam (MSME) registration
- NABL accreditation
- Shops and Establishments registration
- Pollution consent (CTO)If it applies
- Hazardous waste authorisationIf it applies
- Bio-medical waste authorisationIf it applies
- FSSAI food licenceIf it applies
- Professional tax registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Technical managerOwns accreditation and approval, reviews and signs reports, handles client disputes, method validation.
Quality managerDocument control, internal audits, proficiency testing, data integrity checks, complaints.
AnalystRuns HPLC and GC and wet tests, records raw data, system suitability.
MicrobiologistMicrobial limits, sterility, endotoxin, media and culture control.
Sample and report deskRegisters samples with lab codes, tracks due dates, dispatches reports, invoices.
OwnerClients and rates, instrument purchase, collections, approvals and renewals.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a pharma drug testing lab?
Type one line about your business when you sign up, for example "Pharma drug testing lab". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Health and pharma
Other services in health and pharma
Run a pharma drug testing lab on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes