Your customers
- Kirana and general stores
- Hotels and restaurants
- Caterers
- Offices and canteens
- Hostels and institutions
- Small resellers
Import and export · Traders and distributors
MatruOS for a cash-and-carry wholesale store
Set up the way a cash-and-carry wholesale store runs: margin on bulk and case packs sold to registered business members, plus vendor promotions, display income and delivery charges. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a cash-and-carry wholesale store deals with today, and what MatruOS sets up for it
Today
Shrinkage and expiry in a large store. Members drift to B2B apps and the local distributor.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 11 licences for a cash-and-carry wholesale store, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- company
- cash-and-carry (skips distributor)
- small retailer or HoReCa
- consumer
Your suppliers
- FMCG and food companies directly
- Staples millers and packers
- HoReCa brands
- Private label packers
Credit and cash
Pays companies in 30-45 days; members pay cash or UPI at the counter; approved HoReCa and institutions get 15-30 days
Supplier credit funds most stock if it turns in under 30 days. HoReCa credit and slow aisles block cash. Promotions are paid by companies only after claims with sell-out proof.
Your screens use your words
CustomerMemberOrderBillItemSKUInvoiceTax invoiceSupplierVendorpriceSlab price
How it works
How MatruOS is set up for a cash-and-carry wholesale store
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Cash-and-carry wholesale store", typed when you sign up.
- Recognised as a cash-and-carry wholesale storeRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a cash-and-carry wholesale store
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Plans the nightly cycle count by aisle, flags batches near expiry and drafts markdowns or vendor returns
Works it out and shows you
Spots members whose visits or basket dropped and drafts an offer on their usual items
Asks you before sending
Builds each vendor promotion claim from sell-out data and tracks credit notes
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:00 amOpen store and counter billing
- 1Scan the member card; bill only to registered business members
- 2Apply slab price by quantity; GST invoice with member GSTIN
10:00 amReceive vendor trucks against purchase orders
- 1Count against PO; check batch and shelf life left
- 2Reject food stock with less than the agreed shelf life
10:00 pmNight replenishment and aisle expiry check
- 1Fill aisles from back store, oldest batch to the front
- 2Cycle count today's aisle as per the plan
Every week
MonWeekly HoReCa credit ageing
- 1Ageing of every credit member
- 2Stop credit beyond the limit or 30 days until paid
WedWeekly lapsing-member list and offers
- 1Members whose visits or basket dropped against their usual pattern
- 2Call or send an offer on their usual items
Every month
5thMonthly vendor promotion claims
- 1Units sold on each scheme from billing data
- 2Claim with sell-out proof; follow up open claims
Every year
MarAnnual stocktake and licence renewals
- 1Full count; write off expired and damaged stock
- 2Renew FSSAI, trade licence and scale stamping
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
New member sign-up
- 1Business papers collected
- 2VerifiedNeeds approval
- 3Card issued
Promotion claim to credit note
- 1Claim prepared
- 2Manager signsNeeds approval
- 3Credit note received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Members
Expiry and cycle count
Vendor promotion claims
Member-only wholesale sale
Stay a wholesaler under the law and keep each sale traceable to a business
Expiry and shelf-life control
Keep expired food off the floor and return it in time
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Refined edible oil 15 litre tin | 1512 | 5% |
| Basmati rice 25 kg bag | 1006 | 5% |
| Sugar 50 kg bag | 1701 | 5% |
| Wheat flour (atta) 25 kg bag | 1101 | 5% |
| Toor dal 30 kg bag | 0713 | 0% |
| Biscuits case | 1905 | 5% |
| Tea 1 kg pack | 0902 | 5% |
| Ghee 15 kg tin | 0405 | 5% |
| Detergent powder 5 kg | 3402 | 18% |
| Toilet soap pack of 4 (case) | 3401 | 5% |
| Carbonated soft drink 2 litre case | 2202 | 40% |
| Disposable food containers (HoReCa) case | 3924 | 18% |
- GST registration
- FSSAI food licence
- Shops and Establishments registration
- Trade licence
- Weighing scale stamping
- Fire NOC
- Packaged commodities registration (Legal Metrology)If it applies
- Liquor licenceIf it applies
- Professional tax registration
- PF registration (EPFO)
- ESI registration (ESIC)
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Store managerPricing and slabs, member credit, vendor terms, shrinkage control.
Billing cashierChecks member card, bills at slab price, collects cash and UPI.
Floor and receiving staffReceives vendor trucks, replenishes aisles, cycle counts, marks expiry.
Member relations executiveSigns up members, visits HoReCa accounts, handles delivery orders.
Accounts executiveVendor payments, HoReCa credit, promo claims, GST.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a cash-and-carry wholesale store?
Type one line about your business when you sign up, for example "Cash-and-carry wholesale store". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Import and export
Other traders and distributors in import and export
Run a cash-and-carry wholesale store on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes