Skip to content
Start free

Import and export · Traders and distributors

MatruOS for an import trader

Set up the way an import trader runs: margin between landed cost (FOB, freight, insurance, duty, port and broker charges) and the wholesale price to bazaar wholesalers, retailers and online sellers. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

Start freeBook a walkthrough

Import and exportReady when you sign up

  • 7routines on a timetable
  • 1workflows with approvals
  • 2SOPs and checks
  • 3registers of your own
  • 3jobs for your AI team
  • 10licences tracked

7-day free trial, no card needed.

What this solves

What an import trader deals with today, and what MatruOS sets up for it

01Today

Landed cost per piece unknown before pricing; margin lost to duty and port costs. Container free days run out and demurrage starts while papers are pending.

02In MatruOS

MatruOS sets up 7 routines, 1 workflow, 3 registers and 10 licences for an import trader, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. overseas maker
  2. importer
  3. bazaar wholesaler or retailer
  4. consumer

Your customers

  • Bazaar wholesalers
  • Retailers across states
  • Online marketplace sellers
  • Corporate gifting buyers

Your suppliers

  • Overseas makers and trading companies
  • Buying agents abroad
  • Customs broker
  • Freight forwarder
  • Transporters

Credit and cash

Pays overseas suppliers 30% advance and 70% against bill of lading (or LC); pays duty on the bill of entry before release; sells to wholesalers on 30-60 days

Cash is out 60-120 days before sales come in: advance, balance, duty and port charges, then credit to buyers. IGST paid at import comes back as input credit only when goods are sold.

Your screens use your words

  • CustomerParty
  • ItemArticle
  • InvoiceBill
  • shipmentContainer

How it works

How MatruOS is set up for an import trader

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Import trader", typed when you sign up.
  2. Recognised as an import traderRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for an import trader

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Operations head

Tracks each shipment's ETA, papers to the broker and port free days and reminds before demurrage starts

Reads import shipments, vessel and container status and broker messages

Works it out and shows you

Accountant

Works out landed cost per piece with BCD, surcharge, port and freight and proposes selling prices at the target margin

Reads landed cost per article, import shipments, customs exchange rate and duty rates

Works it out and shows you

Accountant

Lists overdue parties, drafts reminders with ledgers and flags parties over their limit

Reads party sales and dues

Asks you before sending

1 / 3

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day2

  • 10:00 amShipment and port free-days watchImport executive · 3 steps
    1. 1Check vessel ETA and container status for every open shipment
    2. 2Send invoice, packing list, bill of lading and BIS papers to the broker before arrival
    3. 3Warn when free days at the CFS end within 3 days
  • 5:00 pmParty dues follow-upAccountant · 2 steps
    1. 1List parties past due date
    2. 2Send ledger and reminder; hold new supply over the limit

Every week2

  • TueLanded cost and price sheet for each shipmentImporter (owner) · 4 steps
    1. 1Assessable value = CIF in rupees at the customs exchange rate
    2. 2Add BCD, 10% social welfare surcharge on BCD, port, broker and haulage
    3. 3IGST shown separately as input credit, not cost
    4. 4Selling price per piece at the target margin
  • ThuReceive container and label packsGodown in-charge · 2 steps
    1. 1Count cartons against the packing list; note shortages
    2. 2Stick importer label with MRP, net quantity, month of import and consumer care on each pack

Every month1

  • 10thMonthly GST and IGST credit checkAccountant · 2 steps
    1. 1Every bill of entry shows in GSTR-2B (ICEGATE data) before taking IGST credit
    2. 2File GSTR-1 and GSTR-3B

Every year1

  • Apr, JunIEC update, LMPC and EPR returnsAccountant · 2 steps
    1. 1Update IEC on the DGFT portal every year (April-June)
    2. 2File EPR returns for plastic packaging, e-waste and batteries where registered

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Overseas order to goods in godown

  1. 1Proforma agreed and advance remittedImporter (owner)Needs approval
  2. 2Shipped and papers receivedImport executive
  3. 3Bill of entry filed by brokerImport executive
  4. 4Duty paid and out of chargeAccountant
  5. 5Received and labelledGodown in-charge

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Import shipments

    Supplier · Proforma invoice number · FOB value USD · Advance paid on · Bill of lading number · ETA port · Bill of entry number · Duty paid

  • Landed cost per article

    Article · HS code · FOB per piece USD · Exchange rate · BCD rate % · Landed cost per piece · Selling price per piece · BIS or CRS number

  • Party sales and dues

    Party · Bill number · Amount · Due date · Paid

  • Landed cost method

    Price every article on its true cost before quoting

    4 steps with checks

  • Import product compliance

    Clear customs without seizure and sell packs legally

    4 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Plastic toys (imported) dozen · dozen95035%
Mobile charger (BIS CRS registered) · piece850418%
Power bank · piece850718%
Wired and wireless earphones · piece851818%
Phone covers and screen guards · dozen392618%
LED decorative lights · dozen940518%
Kitchen gadgets (plastic) · dozen392418%
Artificial flowers · dozen670218%
Gift articles and showpieces · dozen392618%
  • Import Export Code (IEC)DGFT (Import Export Code)
  • GST registrationGST department (GSTN)
  • Packaged commodities registration (Legal Metrology)Legal Metrology department (Packaged Commodities Rules)
  • BIS registration for electronics (CRS)Bureau of Indian Standards (Compulsory Registration Scheme)If it applies
  • BIS licence (ISI mark)Bureau of Indian Standards (ISI mark)If it applies
  • Shops and Establishments registrationState labour department (Shops and Establishments Act)
  • Trade licenceMunicipal corporation or panchayat
  • EPR registration for e-wasteCPCB (E-Waste Management Rules 2022)If it applies
  • EPR registration for plastic packagingCPCB (Extended Producer Responsibility portal)If it applies
  • EPR registration for batteriesCPCB (Battery Waste Management Rules 2022)If it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

Importer (owner)Finds suppliers and samples, negotiates price, pays remittances, sets selling prices.
Import executiveTracks shipments, sends papers to the customs broker, checks duty, watches free days.
Godown in-chargeReceives containers, counts cartons, labels packs, dispatches to parties.
AccountantRemittances and bank papers, GST credit of IGST, party dues.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for an import trader?

Type one line about your business when you sign up, for example "Import trader". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Import and export

Other traders and distributors in import and export

All 12 business types in import and export

Run an import trader on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

Start freeBook a walkthrough
See plans and what each includes
Chat with the MatruOS team on WhatsApp, +91 97234 99901