Your customers
- Principals: mills, manufacturers and foreign suppliers (pay commission)
- Buyers: factories, traders and wholesalers (place orders)
Import and export · Traders and distributors
MatruOS for an indent and multi-brand sales agent
Set up the way an indent and multi-brand sales agent runs: commission from principals on orders booked and dispatched (or on payment received), plus target slab bonuses; sometimes a fixed retainer from a new principal. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an indent and multi-brand sales agent deals with today, and what MatruOS sets up for it
Today
Principals' commission statements miss dispatches and nobody checks. Commission waits months because buyer payments are not chased.
In MatruOS
MatruOS sets up 7 routines, 1 workflow, 3 registers and 5 licences for an indent and multi-brand sales agent, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- principal (mill or maker)
- indent agent
- buyer (factory or trader); goods and invoice go directly principal to buyer
Your suppliers
- Sample couriers
- Travel and hotels
- Trade fair organisers
Credit and cash
Principals pay commission monthly or quarterly, often only after the buyer pays; agent sometimes stands guarantee (del credere) for buyer payment
No stock and little capital, but commission arrives 30-120 days after the order because it waits for dispatch and buyer payment. A buyer default can wipe out commission on that principal.
Your screens use your words
CustomerBuyerOrderIndentInvoiceCommission billSupplierPrincipal
How it works
How MatruOS is set up for an indent and multi-brand sales agent
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Indent and multi-brand sales agent", typed when you sign up.
- Recognised as an indent and multi-brand sales agentRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an indent and multi-brand sales agent
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Builds the day's rate message per buyer group from principals' price lists and stock
Asks you before sending
Works out commission due per principal, matches the statement, lists missing invoices and drafts the commission bill with the right GST
Asks you before sending
Shows the gap to each principal's next slab and the buyers most likely to place orders before quarter end
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amMorning price and stock update from principals
- 1Read each principal's price list and ready stock for the day
- 2Send buyers the day's rates on WhatsApp
11:00 amBuyer visits and indents
- 1Visit buyers on the route; note their need and stock
- 2Write indent with rate, quantity, delivery and payment terms; buyer signs or confirms
4:00 pmDispatch follow-up with principals
- 1Pending indents by days since order
- 2Get dispatch details and invoice number; tell the buyer
Every week
TueWeekly buyer payment follow-up for principals
- 1Principal invoices due or overdue by buyer
- 2Call or visit buyers; report to the principal
Every month
5thMonthly commission bill and statement match
- 1Commission due per principal from dispatched and paid indents
- 2Match with the principal's statement; list missing invoices
- 3Raise the commission bill with GST (or under LUT for foreign principals)
Every year
AprYearly principal review and agreement renewal
- 1Business and commission earned per principal
- 2Renew agreements; check territory and exclusivity clauses
- 3File LUT if commission comes from foreign principals
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Indent to commission received
- 1Indent written and confirmed
- 2Principal acceptsNeeds approval
- 3Dispatched and invoiced
- 4Buyer pays principal
- 5Commission billed and received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Indent register
Principal commission statements
Buyers
Writing an indent
No dispute later on what was agreed
Commission bill and GST treatment
Bill every rupee due with the right tax
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Commission on domestic indents (yarn and fabric) | 996111 | 18% |
| Commission on domestic indents (chemicals and dyes) | 996111 | 18% |
| Commission on engineering and packaging indents | 996111 | 18% |
| Commission from foreign principal (export of service under LUT) | 996111 | 0% |
| Target slab bonus | 996111 | 18% |
| Retainer from new principal | 998599 | 18% |
- GST registration
- PAN
- Shops and Establishments registrationIf it applies
- Professional tax registrationIf it applies
- GST Letter of Undertaking (LUT) for exportsIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Agent (owner)Manages principals, meets key buyers, fixes rates within the principal's band, signs commission bills.
SalesmanVisits buyers on route, collects inquiries, writes indents, follows payments.
Office clerkSends indents, tracks dispatches, keeps the indent register, checks statements.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an indent and multi-brand sales agent?
Type one line about your business when you sign up, for example "Indent and multi-brand sales agent". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Import and export
Other traders and distributors in import and export
Run an indent and multi-brand sales agent on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes