Your customers
- Small kirana shops
- Paan and tea stalls
- Canteens
- Village shops on fixed lines
- Haat traders
Import and export · Traders and distributors
MatruOS for a van-sales route wholesaler
Set up the way a van-sales route wholesaler runs: margin between the wholesale or distributor purchase price and the spot price to small shops, plus company or distributor schemes passed on in part. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a van-sales route wholesaler deals with today, and what MatruOS sets up for it
Today
Day-end van stock and cash never tally; small losses every day. Wrong morning load: some items run out by noon, others come back.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 5 licences for a van-sales route wholesaler, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- company
- distributor or wholesaler
- van seller
- small retailer
- consumer
Your suppliers
- FMCG distributors
- Mandi kirana wholesalers
- Local snack makers
- Biscuit and confectionery wholesalers
Credit and cash
Buys cash or 3-7 days from distributors; sells mostly cash and UPI with small spot credit to known shops, recovered on the next visit of that line
Stock turns every few days. Cash comes in daily and goes out to the distributor every 2-3 days. Udhaar on the line grows a little each week if not capped. Diesel paid daily.
Your screens use your words
CustomerShopOrderSpot billItemSKUInvoiceSpot billSupplierDistributorrouteLine
How it works
How MatruOS is set up for a van-sales route wholesaler
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Van-sales route wholesaler", typed when you sign up.
- Recognised as a van-sales route wholesalerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a van-sales route wholesaler
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Suggests the morning load per line and weekday from past sales and puts near-expiry items first
Works it out and shows you
Works out expected closing stock and cash, lists each gap item by item for the owner to check
Works it out and shows you
Prepares tomorrow's line list with udhaar per shop, days outstanding and shops blocked for new credit
Asks you before sending
Works out each line's monthly profit after diesel, helper and repairs and points out loss lines
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:00 amLoad the van for today's line
- 1Load as per the suggested list for this weekday's line
- 2Write or scan the opening load slip with quantities
- 3Keep slow items with near expiry in front to sell first
9:00 amRun the line (30-60 shops)
- 1Visit shops in the fixed order of the line
- 2Spot bill for each sale; collect cash or UPI before leaving the shop
- 3Give spot credit only within the shop's cap and note it
- 4Take back damaged or expired packs on a return note
6:00 pmDay-end van tally and cash settlement
- 1Count closing stock item by item
- 2Opening minus sales minus returns equals closing; note each gap
- 3Count cash; check UPI receipts against spot bills
8:00 pmLine-wise udhaar list for tomorrow's line
- 1List shops on tomorrow's line with udhaar and days outstanding
- 2Mark shops over their cap: no new credit until paid
Every week
Mon, Wed, FriRestock from distributor or wholesaler
- 1Order the gap between the week's sales and godown stock
- 2Check the scheme and rate on the purchase bill against what was promised
- 3Pay cash or within 3-7 days
Every month
1stMonthly line-wise profit after diesel and helper
- 1Gross margin per line from spot bills
- 2Minus diesel, helper share and repairs by kilometre
- 3Decide to drop, merge or extend a weak line
Every year
AprVan insurance, fitness and PUC renewal
- 1Renew insurance and PUC; check fitness and permit dates
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Van load to cash settlement
- 1Opening load slip
- 2Spot bills on the line
- 3Closing count and cash
- 4Owner checks short or excessNeeds approval
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Van load and day-end sheet
Line shops and udhaar
Van expenses
Day-end van tally
Find stock and cash gaps the same day while the salesman still remembers
Spot credit to shops
Keep udhaar on the line small and moving
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Biscuits (glucose and cream) case | 1905 | 5% |
| Namkeen and chips (small packs) case | 2106 | 5% |
| Toffee and confectionery jar | 1704 | 5% |
| Chocolate bars (small) box | 1806 | 5% |
| Toilet soap bar dozen | 3401 | 5% |
| Detergent powder sachets string | 3402 | 18% |
| Shampoo sachets string | 3305 | 5% |
| Toothpaste (small) dozen | 3306 | 5% |
| Tea dust pouches (small) bundle | 0902 | 5% |
| Agarbatti packets dozen | 3307 | 5% |
| Carbonated soft drink (small PET) crate | 2202 | 40% |
| Matchboxes bundle | 3605 | 5% |
- GST registration
- FSSAI food licence
- Shops and Establishments registrationIf it applies
- Vehicle permitIf it applies
- Insurance policy
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner-driverBuys stock, loads the van, sells on the line, collects cash, settles at day end.
HelperCarries cases into shops, counts stock, writes spot bills when the owner drives.
Salesman-driverRuns a second van's line, settles cash and stock every evening.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a van-sales route wholesaler?
Type one line about your business when you sign up, for example "Van-sales route wholesaler". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Import and export
Other traders and distributors in import and export
Run a van-sales route wholesaler on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes