Your customers
- Startups
- Freelancers and consultants
- Small company branch teams
- Large companies needing swing space
- Businesses wanting a GST address (virtual office)
Real estate and property · Services
MatruOS for a co-working space
Set up the way a co-working space runs: monthly seat fees (hot desk, dedicated desk, cabins), managed office deals for companies, day passes, meeting room and event hours beyond credits, virtual office and GST address plans, printing, parking and locker add-ons. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a co-working space deals with today, and what MatruOS sets up for it
Today
Invoices made by hand with GST, credits and overages; errors annoy members. Meeting room overages never billed.
In MatruOS
MatruOS sets up 9 routines, 1 workflow, 4 registers and 10 licences for a co-working space, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- landlord
- co-working operator
- members; brokers and aggregators bring leads
Your suppliers
- Building owner (lease or revenue share)
- Furniture and fit-out contractor
- Internet service providers (leased line)
- Housekeeping and security agencies
- Tea, coffee and pantry suppliers
- Brokers and aggregator platforms (lead commissions)
Credit and cash
Members pay monthly in advance by the 5th with 1-2 months' deposit; companies deduct 10% TDS; landlord paid monthly with 3-6 months' deposit; brokers paid 1 month's seat value on signing
Fit-out of ₹1,500-2,500 a sq ft (estimate) paid upfront; deposits from members help; ramp-up to breakeven takes 6-12 months
Your screens use your words
CustomerMemberOrderMembershipItemSeatInvoiceMembership invoiceproductPlanSupplierVendor
How it works
How MatruOS is set up for a co-working space
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Co-working space", typed when you sign up.
- Recognised as a co-working spaceRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a co-working space
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists toured leads without a decision, drafts follow-up messages and revised quotes with available seats
Asks you before sending
Prepares monthly GST invoices for each member with plan fees and room overages, and lists unpaid invoices on the 7th
Asks you before sending
Totals each member's room hours against credits and drafts the overage notice before billing
Asks you before sending
Matches TDS deducted by each member with Form 26AS and drafts requests for missing certificates
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:30 amCentre opening check
- 1Check internet primary and backup links, AC, UPS and lights
- 2Housekeeping done before 09:00, washrooms clean
- 3Pantry stocked with tea, coffee, milk and water
9:00 amFront desk, bookings and tours
- 1Check today's meeting room bookings and clashes
- 2Log visitors and couriers; notify members
- 3Tour walk-ins and booked leads; send quotes the same day
5:00 pmLead follow-up and quotes
- 1Call leads toured in the last 7 days
- 2Send revised quotes and seat plans
Every week
MonWeekly occupancy and renewals review
- 1Seats occupied against capacity by plan
- 2Agreements ending in 60 days and renewal pricing
- 3Pipeline of leads by seat count
FriWeekly community event
- 1Run a networking, talk or snacks hour
- 2Share photos on the member group
Every month
1stMembership invoices and dues
- 1Raise GST invoices for all plans with member GSTIN
- 2Add meeting room hours beyond credits from last month
- 3Follow up unpaid invoices on the 7th
27thMeeting room credits reconciliation
- 1Total each member's booked hours against credits
- 2Tell members of overage before billing
Every year
AprAnnual lease escalation, insurance and fire check
- 1Apply landlord escalation and revise member pricing
- 2Renew property insurance and fire extinguisher refills
- 3Renew shop and establishment and trade licence where yearly
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Lead to member
- 1Lead toured
- 2Quote sent
- 3Discount approvedNeeds approval
- 4Agreement signed and KYC taken
- 5Deposit and first month paid
- 6Access card and seats allotted
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Members and agreements
Meeting room bookings
Leads and tours
Visitor and courier log
Member onboarding and virtual office compliance
Sign members cleanly and keep virtual office addresses verifiable
Workspace standards
Keep the space workable all day
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Hot desk monthly | 997212 | 18% |
| Dedicated desk monthly | 997212 | 18% |
| Private cabin (4 seats) monthly | 997212 | 18% |
| Managed office (20+ seats) | 997212 | 18% |
| Day pass | 997212 | 18% |
| Meeting room (6 seats) | 997212 | 18% |
| Event or training hall | 997212 | 18% |
| Virtual office with GST address | 997212 | 18% |
| Printing (black and white) | 998912 | 18% |
- Shops and Establishments registration
- GST registration
- Trade licence
- PAN
- TAN (tax deduction account number)
- Fire NOCIf it applies
- Professional tax registrationIf it applies
- Udyam (MSME) registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Centre ownerSigns leases and large deals, sets prices, approves discounts and refunds.
Community managerOpens the centre, runs front desk, tours leads, handles bookings and member issues, runs renewals.
Facility executiveKeeps internet and AC working, runs power backup, supervises housekeeping and pantry.
Accounts executiveRaises invoices, follows up dues, reconciles TDS, pays vendors and landlord.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a co-working space?
Type one line about your business when you sign up, for example "Co-working space". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Real estate and property
Other services in real estate and property
Run a co-working space on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes