Your customers
- NRI owners
- Retired and out-of-town owners
- Investors with several flats
- Shop and office owners
- Corporate tenants (company-leased flats)
Real estate and property · Services
MatruOS for a rental and property manager
Set up the way a rental and property manager runs: monthly management fee (5-10% of rent, or a flat ₹1,500-3,000 per flat), tenant-finding fee (one month's rent or half), agreement drafting and registration fee, move-in and move-out inspection fee, margin or fee on repairs and painting. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a rental and property manager deals with today, and what MatruOS sets up for it
Today
Rent reminders and receipt matching across dozens of tenants by WhatsApp. Owner statements made in Excel; NRI owners complain they cannot see where money went.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 7 licences for a rental and property manager, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- owner
- property manager
- tenant; society, municipality, vendors paid on owner's behalf
Your suppliers
- Plumbers
- Electricians and carpenters
- Painting contractors
- Deep-cleaning agencies
- Advocates (notices, eviction)
- Brokers (tenant leads)
Credit and cash
Tenants pay rent by the 1st-5th; manager remits net rent to owners by the 10th with statement; repair vendors paid weekly or on job completion; management fee deducted at source from rent
Holds tenant deposits and rent briefly in trust for owners; fee income steady monthly; tenant-finding fees lumpy in March-June
Your screens use your words
CustomerOwnerOrderMandateItemPropertyInvoiceOwner statementproductServiceSupplierVendor
How it works
How MatruOS is set up for a rental and property manager
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Rental and property manager", typed when you sign up.
- Recognised as a rental and property managerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a rental and property manager
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Sends rent reminders with payment details, matches receipts to tenants, and lists late tenants for calls and owner updates
Asks you before sending
Prepares each owner's monthly statement (rent, TDS, fee, repairs, society dues, net remitted) with bills attached, and the remittance list
Asks you before paying and sending
Sorts new tickets by urgency and category, suggests a vendor and drafts the owner approval message for jobs above limit
Asks you before sending
Lists agreements ending in 60 days and drafts owner and tenant renewal messages with the escalated rent
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amMorning repair ticket round
- 1Read new tickets from tenants and assign vendors
- 2Get owner approval for jobs above the agreed limit (often ₹2,000)
- 3Close tickets with before and after photos
Every week
MonWeekly agreement expiry and renewal watch
- 1List agreements ending in the next 60 days
- 2Ask owners: renew with escalation, re-let or sell
- 3Tell tenants the renewal terms or notice date
Every month
1stRent due reminders and collection
- 1Send rent reminders with the owner's or client account UPI on the 1st
- 2Match receipts against the rent ledger on the 5th
- 3Call late tenants on the 7th and inform owners
10thOwner statements and remittance
- 1For each owner: rent received, less TDS by tenant, management fee, repairs and society dues paid
- 2Remit net rent and send the statement with bills
- 3Note TDS certificates to collect from corporate tenants
12thPay society maintenance for owners
- 1Pay each society's maintenance bill from the owner's funds
- 2File the receipt against the property
Every year
Apr, MayProperty tax before rebate deadline
- 1Download each property's municipal tax bill
- 2Pay before the early-payment rebate date and send receipts to owners
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
New tenancy
- 1Tenant shortlisted after visit
- 2Owner approves tenant and termsNeeds approval
- 3KYC and police verification
- 4Agreement registered and deposit paid
- 5Move-in inspection with photos
Move-out and deposit refund
- 1Notice received
- 2Joint move-out inspection
- 3Deductions proposed with photos
- 4Owner approves deductionsNeeds approval
- 5Deposit refunded and keys taken
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Properties and owner mandates
Tenancies and rent ledger
Repair tickets
Tenant onboarding
Put a verified tenant in under a registered agreement
Move-out inspection and deductions
Return the deposit fairly and quickly
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Monthly property management fee | 997221 | 18% |
| Rent collection and remittance (8% of rent) | 997221 | 18% |
| Tenant finding fee (one month rent) | 997222 | 18% |
| Agreement drafting and online registration | 998399 | 18% |
| Move-in or move-out inspection with photo report | 997221 | 18% |
| Repair coordination fee | 997221 | 18% |
| Flat painting (2 BHK) arranged for owner | 995473 | 18% |
| Deep cleaning before new tenant | 998533 | 18% |
- Shops and Establishments registration
- PAN
- GST registrationIf it applies
- RERA registrationIf it applies
- Udyam (MSME) registrationIf it applies
- Professional tax registrationIf it applies
- TAN (tax deduction account number)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
ProprietorSigns owner mandates, approves deposit deductions and big repairs, deals with disputes and notices.
Property executiveShows flats, does move-in and move-out inspections, quarterly visits, supervises repairs.
Accounts assistantTracks rent receipts, remits owners, pays society and property tax, prepares owner statements.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a rental and property manager?
Type one line about your business when you sign up, for example "Rental and property manager". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Real estate and property
Other services in real estate and property
Run a rental and property manager on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes