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Real estate and property · Services

MatruOS for a PG or hostel

Set up the way a PG or hostel runs: monthly bed rent (sharing type, AC or non-AC, with or without food), electricity recovery by sub-meter, refundable deposits held, add-ons like laundry and extra meals, short stays for interview or exam visitors. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Real estate and propertyReady when you sign up

  • 11routines on a timetable
  • 1workflows with approvals
  • 3SOPs and checks
  • 4registers of your own
  • 5jobs for your AI team
  • 9licences tracked

7-day free trial, no card needed.

What this solves

What a PG or hostel deals with today, and what MatruOS sets up for it

01Today

Chasing rent every month on WhatsApp and calls, with 10-20% of residents paying late. Electricity bill for AC rooms split by hand from meter readings, residents argue.

02In MatruOS

MatruOS sets up 11 routines, 1 workflow, 4 registers and 9 licences for a PG or hostel, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. building owner
  2. PG operator
  3. resident (student or worker); food and services bought locally

Your customers

  • College students
  • Coaching students
  • Young working men and women
  • Interns and trainees
  • Parents (who pay for students)

Your suppliers

  • Building owner (lease rent, if leased)
  • Kirana and wholesale grocer (rice, atta, dal, oil)
  • Vegetable vendor
  • Milk vendor
  • Commercial LPG distributor
  • Cook, cleaners and security (staff)
  • Laundry, pest control and water tank cleaners

Credit and cash

Residents pay rent in advance by the 5th, plus a 1-2 month refundable deposit at entry; grocer gives 15-30 days credit; landlord paid by the 5th-10th with 5-10% yearly escalation on an 11-month or 3-5 year lease

Deposits fund the start-up (beds, mattresses, kitchen); monthly rent arrives in the first week and pays landlord, staff on the 7th and grocer by month-end; vacancies after the intake season eat margin

Your screens use your words

  • CustomerResident
  • OrderAdmission
  • ItemBed
  • InvoiceRent receipt
  • productSharing type
  • SupplierVendor

How it works

How MatruOS is set up for a PG or hostel

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "PG / hostel", typed when you sign up.
  2. Recognised as a PG or hostelRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a PG or hostel

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Accountant

Works out each resident's rent plus electricity share, sends reminders with a UPI link on the 1st, 5th and 8th, and lists defaulters with parent phone numbers for the owner

Reads rent and deposit ledger, room meter readings and resident register

Asks you before sending

Accountant

Takes meter photos and readings, splits units per room among residents with mid-month joiners prorated, and adds the share to the rent due

Reads room meter readings and resident register

Asks you before sending

Store keeper

Drafts next week's menu and a ration list sized to the residents on the food plan, net of stock in hand

Reads resident register, ration stock and menu

Asks you before sending

Operations head

Lists residents without police verification or Form C, and fills the state verification form from the resident's ID details for the warden to submit

Reads resident register

Asks you before sending

Sales executive

Lists beds falling vacant from notice dates, drafts listing text with rents and photos, and drafts referral messages to current residents

Reads resident register and rent and deposit ledger

Asks you before sending

1 / 5

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day3

  • 6:00 amBreakfast and morning kitchenCook · 3 steps
    1. 1Check gas, water and the day's ration issue against the menu
    2. 2Serve breakfast 07:30-09:30 and pack tiffin for residents who asked
    3. 3Count plates served
  • 10:30 amRooms and washroom cleaning roundHousekeeper · 3 steps
    1. 1Sweep and mop rooms and corridors, clean washrooms
    2. 2Note leaking taps, fused lights and broken locks for the warden
    3. 3Photo of cleaned common washroom
  • 10:00 pmGate closing and night headcountWarden · 4 steps
    1. 1Close the gate at the house time and log late entries in the gate register
    2. 2Count residents in against the register and call parents for any girls' PG absentee without a night-out slip
    3. 3Residents present
    4. 4Check LPG valve shut, no cylinder in corridors and fire exits clear

Every week3

  • SunWeekly menu and ration orderCook · 3 steps
    1. 1Fix next week's menu (Sunday special lunch, no repeat dinner)
    2. 2Count stock of rice, atta, dal, oil and LPG
    3. 3Order ration for the week by headcount
  • MonWeekly check that every new resident is police-verifiedWarden · 3 steps
    1. 1List residents admitted in the last week without a verification form submitted
    2. 2Fill the police tenant verification form or upload on the state police portal
    3. 3File Form C for any foreign resident within 24 hours of arrival
  • WedWeekly room and safety inspectionWarden · 3 steps
    1. 1Walk every room: beds as per sanctioned count, no extension boards on beds, no cooking in rooms
    2. 2Check fire extinguisher pressure gauges in the green
    3. 3Check CCTV recording in common areas

Every month3

  • 1stRent day reminders and receiptsWarden · 3 steps
    1. 1Send each resident the month's rent plus electricity share with a UPI link on the 1st
    2. 2Issue receipts as payments come in
    3. 3On the 5th list unpaid residents; on the 8th the owner calls the resident and parent
  • 1stRead room meters and split electricityWarden · 3 steps
    1. 1Read every AC room's sub-meter and photograph it
    2. 2Split units equally among residents of the room, prorated for mid-month joiners
    3. 3Add the share to the rent due
  • 15thWater tank cleaning and RO serviceOwner · 2 steps
    1. 1Get overhead and underground tanks cleaned every 3 months by the vendor
    2. 2Service RO filters and record TDS of drinking water

Every year1

  • MarTrade licence, fire and FSSAI renewalsOwner · 4 steps
    1. 1Renew municipal trade licence or PG licence before 31 March
    2. 2Refill fire extinguishers and get the yearly fire check
    3. 3Renew FSSAI registration if due and staff medical fitness for the cook
    4. 4Police verification of cook, security and cleaners renewed

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Resident admission to exit

  1. 1Enquiry and room visitWarden
  2. 2Token paid and bed heldWarden
  3. 3ID and guardian details takenWarden
  4. 4Owner approves admissionOwnerNeeds approval
  5. 5Deposit and first rent paidWarden
  6. 6Police form or Form C filedWarden
  7. 7Notice served (30 days)Warden
  8. 8Exit room check with photosWarden
  9. 9Owner approves deposit refundOwnerNeeds approval

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Resident register

    Resident name · Phone · Room and bed · Sharing · Food plan · ID proof number · Permanent address · Parent or guardian phone

  • Rent and deposit ledger

    Resident name · Month · Rent due · Electricity share · Paid · Mode · Paid on · Deposit held

  • Gate and visitor register

    Date · Name · Resident or visitor · Whom visiting · In time · Out time · Phone · Remark

  • Room meter readings

    Room · Reading date · Previous reading · Current reading · Units · Rate per unit · Residents in room

  • Resident check-in and verification

    Admit only identified residents and protect the PG from police penalties

    6 steps with checks

  • Room and fire safety

    Keep the building within licensed occupancy and safe from fire

    6 steps with checks

  • Mess kitchen hygiene

    Serve safe food to residents

    5 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Twin sharing bed with food (monthly) · bed month9963110%
Triple sharing bed with food (monthly) · bed month9963110%
Single room with food (monthly) · bed month9963110%
Twin sharing bed without food (monthly) · bed month9963110%
AC room extra charge · bed month9963110%
Bed above ₹20000 a month or stay under 90 days · bed month9963115%
Short stay bed for visitors · bed night9963115%
Mess meals for non-residents · month9963315%
Laundry add-on · month99971218%
Electricity by sub-meter (recovery at cost) · kWh27160%
  • Trade licenceMunicipal corporation or panchayat
  • Shops and Establishments registrationState labour department (Shops and Establishments Act)
  • FSSAI food licenceFSSAI (Food Safety and Standards Authority of India)If it applies
  • Fire NOCState fire and emergency servicesIf it applies
  • GST registrationGST department (GSTN)If it applies
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)If it applies
  • Professional tax registrationState professional tax officeIf it applies
  • Health or eating-house licenceMunicipal health departmentIf it applies
  • Other licence or contract

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

OwnerSets rent and rules, approves admissions and deposit refunds, pays landlord and staff, deals with police and municipal inspectors.
WardenAdmits and exits residents, keeps resident and gate registers, collects rent, locks gate and takes headcount, inspects rooms.
CookCooks breakfast and dinner, keeps ration stock, keeps kitchen clean.
HousekeeperCleans rooms and washrooms, changes linen, reports repairs.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a PG or hostel?

Type one line about your business when you sign up, for example "PG / hostel". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Real estate and property

Other services in real estate and property

All 8 business types in real estate and property

Run a PG or hostel on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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See plans and what each includes
Chat with the MatruOS team on WhatsApp, +91 97234 99901