Your customers
- College students
- Working men and women
- Women-only batch members
- Seniors on doctor's advice
- Athletes and police or army aspirants
- Wedding-season joiners
Sports, clubs and trusts · Services
MatruOS for a gym & fitness centre
Set up the way a gym & fitness centre runs: membership plans (monthly to annual), admission fee, personal training packages, group classes, supplements and accessories at the desk, locker rent, diet charts. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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- 1
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- 10
What this solves
What a gym & fitness centre deals with today, and what MatruOS sets up for it
Today
Renewals missed; members drift away after plan ends. Enquiries and trials not followed up.
In MatruOS
MatruOS sets up 9 routines, 1 workflow, 4 registers and 10 licences for a gym & fitness centre, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
Your suppliers
- Landlord
- Equipment dealer and service technician
- Supplement distributor
- Trainers (salaried or PT share)
- Housekeeping
- Electricity board
Credit and cash
Members pay plans upfront; some gyms allow 2-3 instalments on annual plans; PT paid monthly upfront; equipment bought on 30-50% advance plus EMI; supplements on 15-30 days credit from distributor
January and summer joinings bring the cash; annual plans paid upfront fund equipment; monthly fixed costs (rent, salaries, power) are steady; renewals decide the year
Your screens use your words
CustomerMemberOrderPlanItemMembershipInvoiceMembership receiptproductPlan or product
How it works
How MatruOS is set up for a gym & fitness centre
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Gym & fitness centre", typed when you sign up.
- Recognised as a gym & fitness centreRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a gym & fitness centre
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists today's and overdue follow-ups with goal and source, drafts a personal message offering a trial slot
Asks you before sending
Lists plans ending in 7 days and recently expired with attendance, drafts renewal offers suited to each member
Asks you before sending
Finds paid members absent 10 days and drafts a trainer's personal message
Asks you before sending
Counts PT sessions per trainer, works out the share and the month's salary sheet
Asks you before paying
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
5:30 amOpen the gym and check the floor
- 1Switch on lights, AC, music and machines; test treadmill emergency stops
- 2Re-rack weights and check cables and pins
- 3Note out-of-order machines in the equipment log
11:00 amCall members whose plans end in the next 7 days
- 1List plans ending in 7 days and expired in last 15 days
- 2Call or message with renewal offer; note outcome
10:00 pmClose the desk and tally payments
- 1Match plans sold and PT with UPI, card and cash
- 2Update enquiry follow-ups for tomorrow
Every week
MonNudge members not seen for 10 days
- 1List paid members with no check-in for 10 days
- 2Trainer sends a personal message or call
SunWeekly deep clean and sanitising
- 1Wipe all upholstery and grips with disinfectant
- 2Clean AC filters, mirrors and drains
Every month
15thEquipment service (belts, cables, bolts)
- 1Lubricate treadmill belts due (about every 3 months or 150 hours)
- 2Replace frayed cables; tighten bolts on benches and racks
5thPay salaries and PT share
- 1Count PT sessions per trainer and work out the share
- 2Pay salaries, rent and electricity; note month's joins, renewals and drops
Every year
MarRenew shop licence, trade licence, music licence and insurance
- 1Renewal dates checked and fees paid
- 2Fire extinguishers refilled
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Enquiry to member
- 1Enquiry noted and tour given
- 2Free trial session
- 3Plan sold and paid
- 4Health form and orientation
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Members and plans
Check-ins
Enquiries and trials
Equipment maintenance
Member joining and plan rules
Safe start and no disputes over plans
Floor and equipment safety
No injury from machines or heavy weights
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Monthly membership | 999723 | 5% |
| Quarterly membership | 999723 | 5% |
| Half-yearly membership | 999723 | 5% |
| Annual membership | 999723 | 5% |
| Admission or registration fee | 999723 | 5% |
| Personal training (12 sessions) | 999723 | 5% |
| Group class pass (functional or HIIT) | 999723 | 5% |
| Diet and nutrition chart | 999723 | 5% |
| Locker rent | 999723 | 5% |
| Whey protein (1 kg) | 2106 | 18% |
| Shaker bottle | 3924 | 5% |
| Gym gloves and belt | 4203 | 5% |
- Shops and Establishments registration
- Trade licence
- GST registrationIf it applies
- Fire NOCIf it applies
- Music licenceIf it applies
- FSSAI food licenceIf it applies
- Professional tax registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Insurance policyIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerSets plans and offers, hires trainers, buys equipment, watches renewals and cash.
Front desk executiveEnquiries and trials, sells plans, takes payment, freezes and transfers, check-in desk.
Floor trainerOrientation and workout charts, spotting and form, floor discipline, re-racking weights.
Personal trainerPT sessions, diet charts, progress measurements.
HousekeeperCleans machines, floor, washrooms and changing rooms.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a gym & fitness centre?
Type one line about your business when you sign up, for example "Gym & fitness centre". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Sports, clubs and trusts
Other services in sports, clubs and trusts
Run a gym & fitness centre on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes