Your customers
- Children in coaching and summer camps
- Adults for fitness
- Ladies batches
- Competitive swimmers
- Club members and their guests
- Schools
Sports, clubs and trusts · Services
MatruOS for a swimming pool & club
Set up the way a swimming pool & club runs: monthly and annual swimming memberships, hourly pay-and-swim, learn-to-swim camps and coaching batches, club entrance fees and annual subscriptions, guest fees, lockers, swimwear and goggles, restaurant and bar, banquet and room hire (clubs). Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 8
- 2
- 2
- 4
- 3
- 12
What this solves
What a swimming pool & club deals with today, and what MatruOS sets up for it
Today
Water tests skipped or not logged; eye and skin complaints and inspector notices. Passes expire and swimmers keep coming; renewals missed.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 4 registers and 12 licences for a swimming pool & club, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
Your suppliers
- Pool chemical dealer
- Filtration and pump service
- Lifeguards and coaches
- Electricity board
- Municipal body or school (lease)
- F&B suppliers
Credit and cash
Memberships and camps paid upfront; club members billed monthly for F&B on account with 30-day settlement; schools pay per term; chemical dealers give 15-30 days
April-June camps bring 30-50% of a pool's year (estimate); winter dip in the north; club subscriptions due in April; F&B credit to members must be chased
Your screens use your words
CustomerMemberOrderMembershipItemBatch or sessionInvoiceMember billproductMembership or service
How it works
How MatruOS is set up for a swimming pool & club
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Swimming pool & club", typed when you sign up.
- Recognised as a swimming pool & clubRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a swimming pool & club
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Reminds the operator when a test is due, flags readings out of range and missing entries, shows chemical used per day
Works it out and shows you
Lists passes ending and member balances over 30 days, drafts renewal and dues messages
Asks you before sending
Groups camp enrolments by age and ability into batches, checks lifeguard and coach ratio, drafts batch messages to parents
Asks you before sending
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
5:00 amBackwash, dose and test water before opening
- 1Backwash sand filters until sight glass runs clear
- 2Test free residual chlorine
- 3Test pH
- 4Main drain visible from the deck
5:30 amLifeguards on every batch
- 1Rescue tube, ring buoy and first-aid kit at poolside
- 2Count swimmers in and out; non-swimmers kept in the shallow end
1:00 pmMidday and evening water re-test
- 1Re-test chlorine and pH and dose as needed
- 2Note the readings in the water test log
Every week
MonRenewals and member dues
- 1List passes ending this week and members with F&B balances over 30 days
- 2Send renewal and dues messages
MonWeekly vacuum, brush and shock dose
- 1Brush walls and vacuum the floor on the closed day
- 2Superchlorinate (shock dose) and keep closed till chlorine falls back in range
Every month
2ndMonthly member bills and committee report
- 1Bill members for F&B and charges; post subscriptions due
- 2Report to committee: members, collections, chemical and power cost
Every year
JulAnnual repairs shutdown and AGM
- 1Drain, repair tiles and grout, service pumps
- 2AGM passes accounts and next year's subscription
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
New swimmer joins
- 1Form and medical certificate
- 2Swim test by coach
- 3Pass paid and batch fixed
Club membership admission
- 1Application with proposer and seconder
- 2Committee interview and approvalNeeds approval
- 3Entrance fee paid and card issued
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Members and passes
Pool water test log
Lifeguard duty and incidents
Club member account (F&B and dues)
Pool water quality
Clear, safe water with no eye or skin trouble
Lifeguard cover and pool rules
Nobody drowns
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Monthly swimming membership | 999652 | 18% |
| Pay-and-swim session (1 hour) | 999652 | 18% |
| Learn-to-swim summer camp (15-21 days) | 999293 | 18% |
| Coaching batch (monthly) | 999293 | 18% |
| Club entrance fee | 999511 | 18% |
| Club annual subscription | 999511 | 18% |
| Guest fee | 999652 | 18% |
| Locker rent | 999652 | 18% |
| Swim costume | 6112 | 5% |
| Swim cap | 6505 | 5% |
| Swimming goggles | 9004 | 18% |
| Restaurant food (club) | 996331 | 5% |
- Shops and Establishments registration
- Trade licence
- Health or eating-house licenceIf it applies
- Fire NOCIf it applies
- GST registrationIf it applies
- FSSAI food licenceIf it applies
- Liquor licenceIf it applies
- Music licenceIf it applies
- Police licenceIf it applies
- Insurance policy
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Club secretary or pool managerRuns the pool or club day to day, batches and staff, member complaints, licences.
Pool plant operatorFilters and backwash, chlorine and pH dosing, water tests, pump room.
LifeguardWatches swimmers every batch, rescues and first aid, enforces pool rules.
Swimming coachCoaching batches and summer camps, swimmer assessments.
Front office clerkPasses and renewals, member accounts and bills, guest entries.
Managing committeeSets fees and rules, approves big spends, holds AGM and elections.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a swimming pool & club?
Type one line about your business when you sign up, for example "Swimming pool & club". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Sports, clubs and trusts
Other services in sports, clubs and trusts
Run a swimming pool & club on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes