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Sports, clubs and trusts · Services

MatruOS for a temple & religious trust

Set up the way a temple & religious trust runs: hundi and golak cash, counter donations against receipt (80G where registered), seva and puja fees, prasad sale, rent from compound shops, rooms and hall, in-kind gold, silver, grain and ghee. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Sports, clubs and trustsReady when you sign up

  • 11routines on a timetable
  • 3workflows with approvals
  • 4SOPs and checks
  • 4registers of your own
  • 6jobs for your AI team
  • 11licences tracked

7-day free trial, no card needed.

What this solves

What a temple & religious trust deals with today, and what MatruOS sets up for it

01Today

Donor statement and 80G certificates done in a rush in May; wrong PANs, late fee and penalty. Counter cash does not match receipts and nobody knows until the CA asks.

02In MatruOS

MatruOS sets up 11 routines, 3 workflows, 4 registers and 11 licences for a temple & religious trust, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

Your customers

  • Devotees
  • Donors
  • Families booking sevas and ceremonies
  • Compound shop tenants
  • Pilgrims renting rooms

Your suppliers

  • Pujaris and sevaks
  • Flower, ghee and sugar suppliers
  • Security agency
  • Cleaning staff
  • Electrician and sound
  • Caterer or cooks for bhandara and langar
  • CA and auditor

Credit and cash

Donations and seva fees in advance (cash, UPI, cheque); tenants pay rent by the 5th or 10th; suppliers of ghee and flowers paid weekly or monthly; priests and staff paid monthly

Festivals bring 40-60% of the year's donations (estimate); salaries, electricity and bhog run every month; hundi cash is banked monthly; big works (construction, gold plating) wait for donor campaigns

Your screens use your words

  • CustomerDevotee
  • OrderSeva booking
  • ItemSeva
  • InvoiceDaan receipt
  • productSeva or offering

How it works

How MatruOS is set up for a temple & religious trust

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Temple & religious trust", typed when you sign up.
  2. Recognised as a temple & religious trustRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a temple & religious trust

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Accountant

Totals the day's receipts by mode and purpose, matches UPI credits, shows the cash the clerk should hand over, flags gaps in receipt numbers and 80G receipts with no PAN

Reads donation receipts, seva bookings and UPI credits

Works it out and shows you

Operations head

Builds tomorrow's seva list by time with priest and samagri, drafts reminder messages to devotees

Reads seva bookings

Asks you before sending

Accountant

Prepares the counting sheet by hundi and denomination, compares with past months and festival weeks, flags a hundi far below its usual

Reads hundi counting sheet, bank deposit slip and last counts

Asks you before signing

Accountant

Lists unpaid rents and agreements ending in 60 days, drafts polite reminders in the local language

Reads shop and room and hall rent

Asks you before sending

Operations head

Prepares a festival budget from last year's spend by head and tracks actual against it as bills come in

Reads last year's festival spends and donation receipts

Asks you before paying

Accountant

Builds the donor statement in the portal's format, groups repeat donors, flags missing PAN, cash above Rs 2,000 and corpus marking

Reads donation receipts

Asks you before signing

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How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day4

  • 5:00 amOpen the temple and morning aartiHead priest · 3 steps
    1. 1Security opens gates and checks hundi seals and locks
    2. 2Sanctum cleaned, lamps lit, mangla aarti or prakash done
    3. 3Today's booked sevas read out and priests assigned
  • 7:00 amCook bhog, prasad or langarKitchen in-charge · 3 steps
    1. 1Cooks in clean clothes and head cover; hands washed
    2. 2Ghee, besan and sugar issued from store and noted
    3. 3Cooked prasad packed only after it cools; packets dated
  • 6:00 pmSend tomorrow's seva list to priests and devoteesManager (munim) · 2 steps
    1. 1List tomorrow's sevas with time, priest and samagri needed
    2. 2Message each devotee the reporting time
  • 9:00 pmClose the donation and seva counterCounter clerk · 3 steps
    1. 1Count counter cash and match with receipts written today
    2. 2Match UPI credits with the bank app
    3. 3Hand cash to the manager in a sealed cover with the day sheet

Every week1

  • MonBank the week's counter cash and pay suppliersManager (munim) · 2 steps
    1. 1Deposit cash covers in the trust bank account; slip filed
    2. 2Pay flower and ghee suppliers against bills with trustee sign-off

Every month3

  • 5thOpen and count the hundisManager (munim) · 3 steps
    1. 1Trustees, bank staff and two witnesses present; video on
    2. 2Count each hundi separately and write the counting sheet
    3. 3Deposit the same day; gold and silver sealed for appraisal
  • 7thCollect compound shop and hall rentManager (munim) · 2 steps
    1. 1List tenants who have not paid by the 5th
    2. 2Send reminder and record receipts
  • 1stPay priests and staff and close the monthManaging trustee · 2 steps
    1. 1Approve salary sheet; deduct EPF and ESIC where covered
    2. 2Review income by head against last year's month

Every year2

  • MayFile the donation statement and send donor certificates (by 31 May)Manager (munim) · 2 steps
    1. 1List every 80G donor with PAN or Aadhaar and amount
    2. 2CA files statement; donor certificates downloaded and sent
  • Sep, OctAudit, ITR-7 and state trust filingManaging trustee · 3 steps
    1. 1Audit report signed by 30 September
    2. 2ITR-7 filed by 31 October; audited accounts filed with the charity office
    3. 3Change report filed within 90 days of any trustee or property change

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Large donation to 80G certificate

  1. 1Donor details and PAN takenCounter clerk
  2. 2Amount received by bank or UPIManager (munim)
  3. 3Receipt with 80G number issuedCounter clerk
  4. 4Thanks letter signedManaging trusteeNeeds approval
  5. 5Included in donation statementManager (munim)

Seva booking to completion

  1. 1Date and seva booked with feeCounter clerk
  2. 2Priest and samagri assignedHead priest
  3. 3Seva done and prasad givenHead priest

Spend above limit

  1. 1Quote and need writtenManager (munim)
  2. 2Two trustees approveManaging trusteeNeeds approval
  3. 3Paid by cheque or bankManager (munim)

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Donation receipts

    Receipt number · Date · Donor name · Phone · PAN or Aadhaar · Address · Amount · Mode

  • Hundi counting sheet

    Count date · Hundi number · Seal intact · Notes total · Coins total · Foreign currency · Gold and silver items · Witnesses present

  • Seva bookings

    Booking date · Seva date · Seva · Devotee name · Gotra or family · Phone · Fee paid · Priest assigned

  • Shop, room and hall rent

    Tenant or guest · Unit · Type · Rent · Deposit held · Due date · Paid on · Agreement ends

  • Hundi opening and counting

    Count offerings openly so no one can doubt the trust

    6 steps with checks

  • Donation receipts and 80G

    Every rupee receipted; donors get the deduction they are owed

    4 steps with checks

  • Prasad and langar kitchen hygiene

    Safe prasad for thousands of devotees

    4 steps with checks

  • Festival crowd safety

    No stampede, fire or lost child on the busiest day

    4 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Seva and puja booking (abhishek or havan) · seva9995910%
Religious ceremony at the temple (wedding or naming) · ceremony9995910%
Prasad packet (laddu or boondi) · packet21060%
Room in the precinct (under Rs 1000 a day) · room-night9963110%
Hall in the precinct (under Rs 10000 a day) · day9972120%
Shop rent in the precinct (under Rs 10000 a month) · month9972120%
Shop or hall rent outside precinct or above threshold · month99721218%
Donation (hundi or counter) · rupee9995910%
Puja items at the temple stall (diya and agarbatti) · pack33075%
  • Trust or society registrationCharity commissioner, sub-registrar or registrar of societies
  • 12A and 80G registrationIncome Tax Department (12A / 80G)
  • PANIncome Tax Department
  • FSSAI food licenceFSSAI (Food Safety and Standards Authority of India)
  • FCRA registrationMinistry of Home Affairs (FCRA 2010)If it applies
  • Fire NOCState fire and emergency servicesIf it applies
  • Police licenceCity police (licensing branch)If it applies
  • GST registrationGST department (GSTN)If it applies
  • TAN (tax deduction account number)Income Tax DepartmentIf it applies
  • PF registration (EPFO)EPFO (Employees' Provident Fund Organisation)If it applies
  • ESI registration (ESIC)ESIC (Employees' State Insurance Corporation)If it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

Managing trusteeChairs the trust or committee, approves spends above limit, signs cheques with a second trustee, faces the charity commissioner.
Manager (munim)Runs the office and counters, keeps receipt and cash books, pays staff and suppliers, banks the cash, prepares papers for the CA.
Head priestRuns aarti and rituals, assigns priests to sevas, sets the festival ritual calendar.
Counter clerkWrites donation and seva receipts, takes PAN for 80G, tallies the counter cash at closing.
Kitchen in-chargeCooks bhog, prasad or langar, keeps kitchen stock, follows FSSAI hygiene.
Security supervisorOpens and locks gates, guards hundis, runs crowd lines on festival days.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a temple & religious trust?

Type one line about your business when you sign up, for example "Temple & religious trust". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

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Run a temple & religious trust on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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