Your customers
- Member traders and industries
- Exporters needing certificates of origin
- Expo exhibitors and sponsors
- Government departments and banks (partners in programmes)
Sports, clubs and trusts · Services
MatruOS for a trade association & chamber
Set up the way a trade association & chamber runs: entrance fee and annual subscription, certificate of origin and document attestation fees, seminars and training fees, expos and trade fairs (stall fees and sponsors), souvenir and directory advertisement, hall and meeting room rent, arbitration fees. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a trade association & chamber deals with today, and what MatruOS sets up for it
Today
Notifications reach members late and badly explained. Subscriptions unpaid for months; voter list disputes at elections.
In MatruOS
MatruOS sets up 7 routines, 2 workflows, 3 registers and 8 licences for a trade association & chamber, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
Your suppliers
- Office staff
- Event venues and stall fabricators
- Printers
- CA and legal advisers
- IT vendor for member portal
Credit and cash
Subscriptions due in April, chased till September; certificate fees paid on application; expo stall fees 50% on booking, balance before the event; sponsors pay on invoice in 30-60 days
April-June subscription inflow funds the year; expos bring lumpy income and spend; certificate desk gives daily cash
Your screens use your words
CustomerMemberOrderRequestItemServiceInvoiceReceiptproductMembership or service
How it works
How MatruOS is set up for a trade association & chamber
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Trade association & chamber", typed when you sign up.
- Recognised as a trade association & chamberRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a trade association & chamber
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Summarises each new notification in plain language for the trades it affects and drafts the circular in English and the local language
Asks you before sending
Drafts minutes with decisions and action owners, lists open actions from last meeting
Asks you before sending
Lists unpaid and lapsing members, drafts reminder messages, prepares the paid-up voter list
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:30 amRead notifications and send member circulars
- 1Scan GST, tax, DGFT, labour and local notices
- 2Write a short plain-language circular for members
- 3Send after secretary approves
11:00 amCertificate of origin desk
- 1Check exporter's invoice, packing list and declaration against application
- 2Issue certificate and enter in register
Every week
FriFollow up open representations
- 1List open issues and reply status from departments
- 2Update members who raised them
Every month
10thManaging committee meeting
- 1Agenda circulated 7 days before; quorum checked
- 2Minutes written and approved; accounts summary by treasurer
Every year
DecPre-budget and state budget memorandum
- 1Collect members' issues; draft memorandum
- 2Submit to finance ministry and state government
SepAGM, audit and elections
- 1Audited accounts and annual report to members 21 days before AGM
- 2Elections by returning officer when due
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Member issue to representation
- 1Issue logged from member
- 2Letter drafted
- 3Secretary or president signsNeeds approval
- 4Sent and meeting sought
- 5Outcome told to members
New member admission
- 1Form with GST and trade proof
- 2Committee approvesNeeds approval
- 3Fees paid and certificate issued
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Members
Certificate of origin register
Representations and issues
Certificate of origin issue
Issue only true certificates so the chamber keeps its authority
Meetings, minutes and elections
Valid decisions and clean elections
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Entrance fee | 999511 | 18% |
| Annual subscription (trader) | 999511 | 18% |
| Annual subscription (industry or corporate) | 999511 | 18% |
| Certificate of origin (non-preferential) | 998599 | 18% |
| Document attestation | 998599 | 18% |
| Seminar or training fee | 999293 | 18% |
| Expo stall (3x3 m) | 998596 | 18% |
| Event sponsorship | 998397 | 18% |
| Souvenir or directory advertisement | 998363 | 5% |
| Hall rent for members | 997212 | 18% |
- PAN
- TAN (tax deduction account number)
- GST registrationIf it applies
- Trust or society registrationIf it applies
- 12A and 80G registrationIf it applies
- Trade licenceIf it applies
- Professional tax registrationIf it applies
- PF registration (EPFO)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
PresidentLeads the committee, meets officials and ministers, signs memoranda.
Honorary secretaryCalls meetings, writes minutes, approves circulars, handles member disputes.
TreasurerApproves payments, watches subscriptions, presents accounts.
Executive secretaryRuns the office, drafts letters and circulars, organises events, certificate desk.
Office assistantReceipts, member database, certificate checks, dispatch.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a trade association & chamber?
Type one line about your business when you sign up, for example "Trade association & chamber". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Sports, clubs and trusts
Other services in sports, clubs and trusts
Run a trade association & chamber on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes