Your customers
- Families sending children
- Residential students and guardians
- Donors and sponsors
Sports, clubs and trusts · Services
MatruOS for a madrasa and pathshala
Set up the way a madrasa and pathshala runs: donations (zakat, sadqa, lillah, derasar and community trust funds, festival collections), small monthly fees, state grants or teacher salary aid for recognised madrasas, sponsorship of students and meals, sale of books and uniforms. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a madrasa and pathshala deals with today, and what MatruOS sets up for it
Today
Teachers paid late because no one knows the fund position until the month ends. Children drift away and parents are told late.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 8 licences for a madrasa and pathshala, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
Your suppliers
- Teachers (maulana, hafiz, pandit, adhyapak)
- Cooks
- Book and stationery sellers
- Grain and vegetable sellers for hostels
- CA
Credit and cash
Fees monthly in advance or waived for poor students; donations come in bulk in Ramzan, Paryushan or festival seasons; teachers paid monthly, often late in lean months; grocers give 15-30 days credit to hostels
Ramzan collection (madrasas) or annual festival funds (pathshalas) set the budget; salaries and food spend every month; grants arrive late and in lumps
Your screens use your words
CustomerStudent and guardianOrderAdmissionItemClassInvoiceFee receiptproductCourse
How it works
How MatruOS is set up for a madrasa and pathshala
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Madrasa and pathshala", typed when you sign up.
- Recognised as a madrasa and pathshalaRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a madrasa and pathshala
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Finds children absent 3 days running and drafts a polite message or call list for parents
Asks you before sending
Shows funds in hand by type (zakat, general, fee, grant), salaries and bills due, and months of cover left
Asks you before paying
Drafts the yearly appeal with student numbers, results and how last year's donations were spent
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
6:30 amMorning class and attendance
- 1Mark attendance by halqa or class
- 2Hear yesterday's lesson (sabaq, sutra or verse) from each child
- 3Give the new lesson and note it
5:00 pmEvening class after school
- 1Attendance and revision
- 2Note children absent 3 days running for a parent call
9:30 pmHostel roll call and night check (residential)
- 1Count residential students against the roll
- 2Note sick students and outings
Every week
ThuWeekly lesson test and progress note
- 1Test each class on the week's portion
- 2Record level reached (para, sutra, chapter)
Every month
7thCollect fees, pay teachers and grocers
- 1List unpaid fees and waived students
- 2Pay teacher honoraria and grocer bills against funds in hand
- 3Show the committee the month's fund position
Every year
Feb, MarAnnual donation drive (Ramzan or festival season)
- 1Prepare an appeal with last year's student numbers, results and spends
- 2Receipt every donation; zakat kept separately for eligible students
Apr, JunNew session admissions
- 1Admission forms with birth certificate and guardian ID
- 2Place each child by level test
- 3Board recognition and UDISE details updated where recognised
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Student admission
- 1Form and documents taken
- 2Level test
- 3Fee or waiver approvedNeeds approval
- 4Admitted to class or hostel
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Student admission register
Attendance and lessons
Donation and fee receipts
Child safety and welfare
Protect every child in class and hostel
Donation, zakat and sponsorship accounting
Spend each donation on what the donor gave it for
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Monthly fee part-time class | 999293 | 0% |
| Monthly fee day madrasa or pathshala | 999293 | 0% |
| Hostel and food (residential student) | 999293 | 0% |
| Admission fee | 999293 | 0% |
| Exam fee | 999293 | 0% |
| Donation (zakat or general) | 999599 | 0% |
| Textbooks and religious books | 4901 | 0% |
| Uniform (kurta-pajama or dress) | 6211 | 5% |
- Trust or society registration
- PAN
- 12A and 80G registrationIf it applies
- School recognitionIf it applies
- Board affiliationIf it applies
- FSSAI food licenceIf it applies
- Fire NOCIf it applies
- FCRA registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Committee presidentHeads the trust or masjid or derasar committee, approves budget and teacher appointments, leads donor drives.
Head teacherRuns admissions, timetable and exams, supervises teachers, meets parents and donors.
TeacherTeaches the halqa or class, marks attendance, hears lessons, reports progress.
Office clerkWrites fee and donation receipts, keeps registers, pays salaries and grocers, prepares for the CA.
Hostel wardenHostel roll call, meals, health and discipline of residential students.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a madrasa and pathshala?
Type one line about your business when you sign up, for example "Madrasa and pathshala". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Sports, clubs and trusts
Other services in sports, clubs and trusts
Run a madrasa and pathshala on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes