Your customers
- Samaj member families for weddings and functions
- Members' relatives
- Outside families at higher rates
- Other community groups and political or social meetings
Sports, clubs and trusts · Services
MatruOS for a samaj wadi and community hall
Set up the way a samaj wadi and community hall runs: hall rent by day or half-day at member and non-member rates, kitchen and utensil charge, electricity and generator recovery, rooms for guests, donations from members and life members, small rent from shops built on the frontage. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a samaj wadi and community hall deals with today, and what MatruOS sets up for it
Today
Two committee members promise the same muhurat date. Utensils go missing and deductions cause fights.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 8 licences for a samaj wadi and community hall, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
Your suppliers
- Caretaker and helpers
- Electrician, plumber and generator mechanic
- Tent and decorator on the samaj panel
- Caterers the samaj allows
- LPG supplier
- CA
Credit and cash
Advance 25-50% at booking, balance plus deposit 7 days before event; deposit refunded within 7 days after utensil and damage check; members sometimes pay balance after the event
Bookings bunch in muhurat seasons (Nov-Feb, Apr-Jun); rent and deposits are cash and UPI; big capital (AC, renovation) raised by donor drives with naming plaques
Your screens use your words
CustomerMember familyOrderBookingItemHallInvoiceBooking receiptproductHall or service
How it works
How MatruOS is set up for a samaj wadi and community hall
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Samaj wadi and community hall", typed when you sign up.
- Recognised as a samaj wadi and community hallRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a samaj wadi and community hall
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Works out deductions from shortages, damage and electricity units at the posted rates, drafts the refund note for the secretary's approval
Asks you before paying
Shows the next 30 days, flags clashes and dates held past 48 hours, drafts reminders for balances and deposits
Asks you before sending
Prepares the month's cash book: receipts by booking, deposits held and refunded, staff pay and bills
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:00 amOpen, clean and check the hall
- 1Sweep and mop hall, wash toilets and kitchen
- 2Check fans, lights, water tank level and fire extinguishers
9:00 amHand over hall and utensils for today's event
- 1Note electricity meter reading
- 2Count utensils, chairs and mattresses out against the list and get family signature
- 3Show gas points, fire exits and the closing time (sound off by 22:00)
11:00 pmTake back the hall after the event
- 1Count utensils back; note shortage and damage with photo
- 2Note closing meter reading
- 3Switch off gas, lock kitchen and hall
Every week
SunReview next 30 days of bookings and dues
- 1Check bookings with balance or deposit unpaid within 7 days of event
- 2Call families and confirm caterer and decorator names
Every month
3rdMonthly cash book, staff pay and bank
- 1Total booking receipts and deposits held vs refunded
- 2Pay caretaker and helpers; pay electricity bill
- 3Bank all cash; nothing kept over Rs 10,000 in the office
Every year
AprRevise rate card and hold the AGM
- 1Committee approves new member and non-member rates
- 2AGM passes accounts; audit by 30 September and filing with charity office
JanRenew fire NOC and check extinguishers
- 1Extinguishers refilled and tagged
- 2Fire NOC renewal applied before expiry
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Hall booking to deposit refund
- 1Date checked and held 48 hours
- 2Member rate confirmedNeeds approval
- 3Advance paid and receipt given
- 4Balance and deposit 7 days before
- 5Hall and utensils handed over
- 6Utensils counted back and damage noted
- 7Deposit refunded less deductionsNeeds approval
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Hall booking book
Utensil issue and return
Samaj members
Utensil and hall handover and return
Fair deductions and no lost utensils
Hall fire and crowd safety
Safe hall for 300-1,000 guests
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Hall rent full day (member rate) | 997212 | 18% |
| Hall rent full day (non-member rate) | 997212 | 18% |
| Hall rent half day or evening | 997212 | 18% |
| Kitchen and utensil charge (vasan) | 997329 | 18% |
| Guest room for wedding party | 996311 | 5% |
| Electricity and generator recovery | 997212 | 18% |
| Chair and mattress hire | 997329 | 18% |
| Member donation or life membership | 999599 | 0% |
| Refundable deposit held | 997212 | 0% |
- Trust or society registration
- 12A and 80G registrationIf it applies
- PAN
- Fire NOC
- Trade licenceIf it applies
- GST registrationIf it applies
- Music licenceIf it applies
- Police licenceIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Samaj presidentChairs committee, approves rate card and free functions, settles disputes.
Hall secretaryConfirms bookings, signs deposit refunds, deals with caterers and decorators panel.
TreasurerBanks cash, pays staff and bills, keeps cash book for the CA.
CaretakerShows the hall, keeps the booking book, hands over and takes back hall and utensils, cleaning, generator.
HelperCleans hall and kitchen, arranges chairs, counts utensils.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a samaj wadi and community hall?
Type one line about your business when you sign up, for example "Samaj wadi and community hall". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Sports, clubs and trusts
Other services in sports, clubs and trusts
Run a samaj wadi and community hall on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes