Your customers
- Individual buyers
- Corporate and fleet buyers
- Taxi operators
- Government departments
- Insurance companies (body-shop claims)
Vehicles and garages · Shops and showrooms
MatruOS for a car dealer
Set up the way a car dealer runs: car margin and OEM incentives, finance and insurance payouts, accessories, extended warranty, workshop labour and parts, body-shop insurance jobs, exchange and used cars. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a car dealer deals with today, and what MatruOS sets up for it
Today
Stock ageing over 60 days runs up channel finance interest. OEM claims, incentives and payouts short-paid without anyone noticing.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 13 licences for a car dealer, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- OEM
- dealer (and outlets)
- buyer; dealer workshop serves the car for 5-10 years
Your suppliers
- Car OEM
- OEM parts and accessories arm
- Channel finance banks
- Insurers, financiers and extended-warranty providers
Credit and cash
OEM stock on channel finance with limited interest-free days; financiers disburse within 1-7 days; insurers settle claims in 15-45 days; fleets pay 30-60 days
Stock of 30-60 days on channel finance is the biggest cost; booking amounts and financier money come quickly; OEM incentives, claims and payouts arrive 1-3 months later
Your screens use your words
OrderBookingItemCarInvoiceTax invoiceproductModel and variantSupplierOEM
How it works
How MatruOS is set up for a car dealer
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Car dealer", typed when you sign up.
- Recognised as a car dealerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a car dealer
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists enquiries and test drives not converted with days since contact and drafts follow-up messages and revised quotations
Asks you before sending
Finds cars due for service or insurance renewal and body-shop jobs stuck at survey or claim, and drafts reminders
Asks you before sending
Matches every claim and payout to credit notes and statements and lists shortfalls to raise
Works it out and shows you
Ages stock by VIN, works out interest, shows unbooked old stock and computes last month's TCS to deposit
Asks you before paying
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amMorning sales huddle
- 1Bookings, deliveries and test drives against target
- 2Pending finance sanctions and allotments assigned
11:00 amEnquiry follow-up list
- 1Call enquiries not converted in 3 days; book test drives
- 2Send revised quotation when an offer changes
7:00 pmDeliveries and day close
- 1Every delivery has insurance, registration applied, HSRP and PDI sheet
- 2TCS collected where invoice value exceeds Rs 10 lakh
Every week
MonService, renewal and claim follow-ups
- 1Service-due and insurance-expiry list for the coming 30 days
- 2Body-shop jobs waiting for surveyor approval or claim settlement
FriOEM claims and payouts reconciliation
- 1Match OEM credit notes to warranty, scheme and incentive claims
- 2Match insurance, finance and extended-warranty payouts case by case
Every month
7thTCS deposit and stock audit
- 1Deposit last month's TCS on cars above Rs 10 lakh by the 7th
- 2Physical stock audit by VIN with ageing and channel finance interest
Every year
Jan, May, Jul, OctQuarterly TCS returns and yearly renewals
- 1File the quarterly TCS statement and issue certificates to buyers
- 2In May also check trade certificate, fire NOC and insurer agency renewals
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Booking to delivery
- 1Booked with amount
- 2Discount approvedNeeds approval
- 3Finance sanctioned and exchange valued
- 4VIN allotted and invoiced with TCS
- 5Insured and registration applied
- 6Delivered
Insurance body-shop job
- 1Car in with claim intimation
- 2Surveyor approves estimateNeeds approval
- 3Repaired and delivered
- 4Claim settled by insurer
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Car bookings and deliveries
Workshop job cards
OEM claims and payouts
Car delivery compliance
Every car leaves legal, insured and checked
TCS and KYC on car sales
Collect and deposit tax correctly on cars above Rs 10 lakh
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Small car (petrol up to 1200 cc and 4 m) | 8703 | 18% |
| Compact SUV over 4 m or 1500 cc | 8703 | 40% |
| Electric car | 8703 | 5% |
| Accessories pack | 8708 | 18% |
| Extended warranty | 998719 | 18% |
| Periodic service labour | 998714 | 18% |
| Body shop insurance repair | 998714 | 18% |
| Genuine spare parts | 8708 | 18% |
| Engine oil (3.5 litre pack) | 2710 | 18% |
| Coating and car care | 998714 | 18% |
| Insurance commission received | 997161 | 18% |
| Finance payout received | 997119 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- Trade licence
- Dealer trade certificate (RTO)
- TAN (tax deduction account number)
- IRDAI licenceIf it applies
- Fire NOC
- Pollution consent (CTO)If it applies
- Hazardous waste authorisationIf it applies
- PF registration (EPFO)
- ESI registration (ESIC)
- Professional tax registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Dealer principalOEM targets and stock, channel finance, discount authority above limit.
General manager salesSales huddle, discounts within limit, finance and insurance desk.
Relationship managerEnquiries, test drives, quotations, bookings, delivery.
RTO and documentation executiveVahan registration, HSRP, RC delivery, TCS papers.
Works managerWorkshop job cards, insurance surveys, warranty claims.
AccountantInvoices, TCS, OEM claims, payouts, channel finance.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a car dealer?
Type one line about your business when you sign up, for example "Car dealer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Vehicles and garages
Other shops and showrooms in vehicles and garages
Run a car dealer on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes