Your customers
- Transporters and fleet owners
- First-time owner-drivers
- Mining and construction contractors
- Bus operators and schools
- E-commerce and FMCG logistics
- Government departments
Vehicles and garages · Shops and showrooms
MatruOS for a commercial vehicle dealer
Set up the way a commercial vehicle dealer runs: dealer margin and maker incentives on vehicles, finance and insurance payouts, body building coordination, registration charges, workshop labour, spares and lubricants, extended warranty and AMCs, used truck resale. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a commercial vehicle dealer deals with today, and what MatruOS sets up for it
Today
Chassis sit in stock on inventory finance and interest eats the vehicle margin. Hot enquiries go cold because follow-ups over months are not tracked.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 12 licences for a commercial vehicle dealer, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- truck maker
- CV dealer
- body builder
- RTO
- transporter
Your suppliers
- Truck maker (vehicles, spares)
- Banks for inventory finance
- NBFCs and banks (retail finance)
- Body builders
- Insurers
Credit and cash
Maker supplies against advance through inventory finance (trade advance) with 30-60 days interest-free from some makers; customers pay down payment plus financier's disbursement after delivery order
Inventory finance interest runs from dispatch until the financier disburses; slow retail finance or body building delays cost 1-1.5% a month
Your screens use your words
OrderBookingItemVehicleInvoiceBillproductVehicle
How it works
How MatruOS is set up for a commercial vehicle dealer
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Commercial vehicle dealer", typed when you sign up.
- Recognised as a commercial vehicle dealerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a commercial vehicle dealer
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists enquiries due for follow-up, bookings stuck at finance or body building, and drafts customer messages
Asks you before sending
Computes interest cost per chassis by days in stock and suggests which to push
Works it out and shows you
Lists vehicles due for free service, paid service or AMC by km or date and drafts booking calls and messages
Asks you before sending
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amMorning sales huddle
- 1Review hot enquiries and today's deliveries
- 2Check finance pending with each financier
11:00 amPre-delivery inspection
- 1PDI checklist done for each vehicle
- 2Speed limiter and VLTD fitted and working where required
5:30 pmEvening delivery documents check
- 1Insurance, Form 21, Form 22 and invoice ready for each delivery
- 2Dealer-point registration uploaded on Vahan
Every week
Mon 10:00 amWeekly chassis stock ageing and interest
- 1List chassis by days in stock and interest cost
- 2Push oldest stock with schemes
Wed 11:00 amWeekly retail finance disbursement chase
- 1List delivered vehicles not yet disbursed by financier
- 2Send missing documents and RC copies
Every month
1stMonthly free service and AMC due list
- 1List vehicles due for free service, paid service or AMC visit
- 2Call owners to book
Every year
AprYearly trade certificate and dealership compliance
- 1Trade certificate and dealership authorisation (Form 16A) valid and displayed
- 2Fire NOC and pollution consent for workshop
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Enquiry to delivery
- 1Booking and down payment
- 2Loan sanctioned and delivery order
- 3Discount and exchange approvedNeeds approval
- 4Body built (if chassis)
- 5PDI
- 6Insurance and registration
- 7Delivered and disbursed
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Vehicle booking and delivery register
Enquiry and follow-up register
Chassis stock and funding register
Pre-delivery inspection
Hand over a road-ready vehicle that passes registration
Registration documents
Register within the time limit with no objection
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Medium truck chassis 19 tonne GVW | 8704 | 18% |
| Multi-axle truck chassis 35 tonne GVW | 8704 | 18% |
| Tipper 28 tonne (with body) | 8704 | 18% |
| Small cargo vehicle (mini truck) | 8704 | 18% |
| Staff bus 40 seater | 8702 | 18% |
| Tractor-trailer road tractor (above 1800 cc) | 8701 | 18% |
| Workshop paid service labour | 998714 | 18% |
| Genuine spares counter sales | 8708 | 18% |
| Annual maintenance contract per truck | 998714 | 18% |
| Extended warranty | 998714 | 18% |
| Used truck resale | 8704 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- Trade licence
- Dealer trade certificate (RTO)
- Pollution consent (CTO)If it applies
- Hazardous waste authorisationIf it applies
- Fire NOC
- PF registration (EPFO)
- ESI registration (ESIC)
- Professional tax registrationIf it applies
- IRDAI licenceIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Dealer principalSets prices and discounts, deals with maker and banks, approves exchanges.
Sales executiveMeets customers, demos, quotes, books.
Finance executiveCollects KYC, files loans, gets delivery orders.
Registration and insurance clerkInsurance, temporary and permanent registration, permits.
Works managerRuns workshop, warranty claims, pre-delivery inspection.
AccountantInventory finance, maker account, receivables, GST.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a commercial vehicle dealer?
Type one line about your business when you sign up, for example "Commercial vehicle dealer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Vehicles and garages
Other shops and showrooms in vehicles and garages
Run a commercial vehicle dealer on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes