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Vehicles and garages · Shops and showrooms

MatruOS for a used bike and scooter dealer

Set up the way a used bike and scooter dealer runs: margin between purchase and sale price of used bikes and scooters after refurbishment; NBFC payout on financed sales; RC transfer and insurance service charges; accessories. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Vehicles and garagesReady when you sign up

  • 9routines on a timetable
  • 1workflows with approvals
  • 2SOPs and checks
  • 3registers of your own
  • 3jobs for your AI team
  • 5licences tracked

7-day free trial, no card needed.

What this solves

What a used bike and scooter dealer deals with today, and what MatruOS sets up for it

01Today

RC transfers stay pending for months; the dealer stays liable for the bike's challans and accidents. Bikes bought with hidden loans or challans that eat the margin.

02In MatruOS

MatruOS sets up 9 routines, 1 workflow, 3 registers and 5 licences for a used bike and scooter dealer, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. Owner or auction
  2. used dealer
  3. buyer, with NBFC and RTO in the loop

Your customers

  • First-time riders and students
  • Delivery riders
  • Rural buyers
  • Other dealers

Your suppliers

  • Private owners selling or upgrading
  • New-vehicle dealers' exchange stock
  • Bank and NBFC repossession auctions
  • Other dealers

Credit and cash

Sellers paid cash or UPI on the spot, part held back until NOC and loan closure; buyers pay cash or with NBFC finance (NBFC pays the dealer in 2-7 days)

Stock turns in 20-45 days; each bike locks Rs 25,000-1.5 lakh. Bikes with pending NOC or hypothecation cannot be sold, so cash gets stuck.

Your screens use your words

  • CustomerBuyer
  • OrderBooking
  • ItemBike
  • InvoiceSale letter and invoice
  • SupplierSeller

How it works

How MatruOS is set up for a used bike and scooter dealer

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Used bike and scooter dealer", typed when you sign up.
  2. Recognised as a used bike and scooter dealerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a used bike and scooter dealer

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Sales executive

Suggests a purchase price range for a bike from the dealer's own past sales of the same model and year, less challans and expected refurbishment

Reads bike stock register (past sales by model and year) and Vahan check notes

Works it out and shows you

Store keeper

Lists bikes by days in stock with total cost including refurbishment and suggests price cuts for aged stock

Reads bike stock register

Works it out and shows you

Operations head

Lists open transfers and NOCs by age, drafts status messages to buyers and reminders to banks

Reads RC transfer tracker and bike stock register

Asks you before sending

1 / 3

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day4

  • 10:00 amMorning buying leads and inspectionsOwner · 3 steps
    1. 1Go through seller enquiries from calls, listings and exchange dealers
    2. 2Check registration on Vahan for owner, hypothecation and challans before quoting
    3. 3Inspect and price each bike against recent sale prices of the same model
  • 11:30 amRefurbishment bayMechanic · 3 steps
    1. 1Service, change worn tyres, battery, brake shoes and cables as approved
    2. 2Buff, polish and touch up paint
    3. 3Note refurbishment cost against the bike
  • 1:00 pmUpdate online listings and stock boardSales executive · 2 steps
    1. 1Photograph ready bikes and post or refresh listings
    2. 2Mark sold and booked bikes off the board
  • 5:00 pmEvening walk-ins and test ridesSales executive · 2 steps
    1. 1Enter each test ride in the trip register with odometer
    2. 2Collect token amount on booking; send NBFC finance file

Every week2

  • Mon 10:30 amWeekly aged stock and price dropOwner · 2 steps
    1. 1List bikes older than 30 and 45 days in stock with cost and asking price
    2. 2Cut price or move to other dealers for aged bikes
  • Wed 11:00 amRC transfer and NOC follow-upPaperwork agent · 3 steps
    1. 1Check each open transfer on Vahan; answer objections
    2. 2Chase banks for NOC on bikes bought with open loans
    3. 3Message buyers when their new RC is ready

Every month1

  • 8thMonthly margin and GST on marginOwner · 2 steps
    1. 1Work out sale minus purchase price for each bike sold (refurbishment not deducted under the margin rule)
    2. 2Pay GST at 18% on positive margins only; record negative margins as nil

Every year1

  • AprDealer authorisation and trade papers checkOwner · 2 steps
    1. 1Check Form 29B authorisation validity (5 years) and renew before expiry
    2. 2Renew shop licence and trade licence

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Bike bought to RC transferred

  1. 1Inspected and pricedMechanic
  2. 2Purchase approved and paidOwnerNeeds approval
  3. 3Form 29C filed, deemed ownerPaperwork agent
  4. 4RefurbishedMechanic
  5. 5Sold and handed overSales executive
  6. 6RC transferred to buyerPaperwork agent

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Bike stock register

    Registration number · Make and model · Year · Chassis and engine number · Seller name and phone · Bought on · Purchase price · Form 29C filed (deemed owner)

  • Test ride and trip register

    Registration number · Date and time out · Rider name · Purpose · Odometer out · Odometer in

  • RC transfer tracker

    Registration number · Buyer · Sold on · Form 29 and 30 signed · Application number · Submitted to RTO on · New RC received · Status

  • Purchase inspection and paper check

    Buy only bikes that are clean on paper and worth their price

    5 steps with checks

  • Sale and handover

    The buyer drives away legally and the dealer's liability ends

    4 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Used commuter motorcycle (100-125 cc) · vehicle871118%
Used scooter (110-125 cc) · vehicle871118%
Used premium motorcycle (150-350 cc) · vehicle871118%
Used electric scooter · vehicle87115%
RC transfer and paperwork service · job99859918%
Helmet · piece650618%
Two-wheeler insurance (commission) · policy99716118%
  • GST registrationGST department (GSTN)
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)
  • Shops and Establishments registrationState labour department (Shops and Establishments Act)
  • Trade licenceMunicipal corporation or panchayat
  • Professional tax registrationState professional tax officeIf it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

OwnerBuys and prices bikes, negotiates with sellers and buyers, approves refurbishment and finance deals.
Sales executiveShows bikes, gives test rides, books buyers, posts listings online.
MechanicInspects bikes before purchase, services and refurbishes, does PDI.
Paperwork agentFiles Form 29C, RC transfer and NOC, checks challans and hypothecation on Vahan.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a used bike and scooter dealer?

Type one line about your business when you sign up, for example "Used bike and scooter dealer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

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Run a used bike and scooter dealer on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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See plans and what each includes
Chat with the MatruOS team on WhatsApp, +91 97234 99901